Finelk Limited (“we” or the “Company”) is a strategic financial and corporate communications company. We are committed to being transparent about how we collect and use personal data and to meeting our data protection obligations. Where the Company is the data controller of any personal information provided to it by clients, vendors and suppliers this statement will explain how we may process and use such information.
2. WHAT PERSONAL DATA WE COLLECT ABOUT YOU
The personal information we collect about our clients, vendors and suppliers is very limited. We collect information only about their employee representatives (contact information – work address, email address and telephone numbers – and areas of professional interest).
3. HOW THIS PERSONAL DATA IS COLLECTED
We may collect personal data about you in a number of different ways including, but not limited to the following:
4. HOW WE USE PERSONAL DATA
We may use your information for:
This is not intended to be an exhaustive list and we may use personal data provided to us for related and/or ancillary purposes.
We set out below the lawful bases on which we rely to process your data:
|Legal basis for processing|
|Allows us to perform our contract with clients||Enables us to comply with legal obligations||Pursue legitimate interests of our own or those of third parties|
|Entering into the contract with clients||√|
|Performing the contract we are about to enter into or have entered into with clients||√||√||√|
|Maintaining and developing our relationship with clients||√|
|Facilitating our internal business operations including accounting, billing, collections, and payments||√||√|
|Fulfilling our legal and regulatory obligations||√|
|Communicating with those journalists relevant to our clients’ businesses||√|
Visitors to Company offices
When attending our offices, you may be asked to provide identification documents to clear our security checks.
5. SHARING YOUR PERSONAL INFORMATION
We may share your personal data:
Third party personal information shared with us
6. INFORMATION SECURITY
We will take reasonable steps to ensure the information we hold about you is kept confidential and secure. In addition to personal information being kept electronically, we may also store physical documents on file.
Updating your personal data
Should you wish to amend the personal information that we hold for you, please contact firstname.lastname@example.org. We will not be responsible for any losses arising directly or indirectly from any inaccurate and/or incomplete information provided to us by you.
We will retain your personal information only for as long as is reasonably necessary in the circumstances and in compliance with our legislative and regulatory requirements.
To determine the appropriate retention period for personal data, we consider the volume, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
7. YOUR RIGHTS
In accordance with EU and UK data privacy laws where we operate, you have the right to:
If you wish to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact email@example.com in writing.
10. CONTACT INFORMATION
You may also have the right to submit a complaint to the UK Information Commissioner’s Office.